How to register a company lah?

For Enterprise (Sole Prop / Partnership):
→ Portal: EzBiz Online (ezbiz.ssm.com.my)
→ Search for name availability, complete registration, pay RM30–60. Certificate typically issued same day to 1 working day.

For Sdn Bhd:
→ Portal: MyCoID 2016 (mycoid.gov.my)
→ Steps: Create account → Validate at SSM counter → Reserve company name → Prepare MAA (Memorandum & Articles of Association) → Submit incorporation documents with digital signature → Pay RM1,010 incorporation fee.

→ Documents needed: NRIC/passport (with live photo verification since 2025), proof of business address, KYC forms for shareholders holding 10%+ equity.

→ Processing: 1–3 working days if all documents are in order. You'll receive a Notice of Registration confirming incorporation.

Must be appointed within 30 days of incorporation. The secretary must be a Malaysian citizen or PR and a member of a professional body (e.g., MAICSA). Since 2025, company secretaries are expected to handle all filings digitally through the improved EzBiz portal, and may need certifications in ESG or digital governance. They handle your annual returns, statutory filings, and ensure compliance with the Companies Act 2016.

Every physical business needs a composite license (premise + signboard) from the local authority (PBT) governing your area. There are 151 PBTs across Malaysia, each with their own rules.

How to find your PBT: Check your Assessment Receipt (Cukai Taksiran) — the council listed there is your PBT. Alternatively, search MalaysiaBiz.

Key PBTs & Portals:
→ DBKL eLesen — Kuala Lumpur
→ MBSA e-Services — Shah Alam
→ MBPJ Licensing — Petaling Jaya
→ MPSJ e-Services — Subang Jaya
→ MBPP uLesen — Penang Island
→ MBSP SPEEDBiz — Penang Mainland
→ MBJB Licensing — Johor Bahru
→ MBIP Licensing — Iskandar Puteri
→ Most Selangor PBTs offer full online application, payment, and renewal

Typical costs: RM200–2,000+/year depending on business type and floor size. Signboard licenses typically RM200–400/year. Valid for 1 year, must renew before expiry.

Signboard rules: Must display company name, registration number, and license reference number. No alcohol/cigarette advertising. Size limits apply (horizontal signs over 40ft require Public Liability Insurance).

LHDN (Inland Revenue Board):
→ Register via MyTax portal → e-Daftar to obtain your Employer Tax Reference Number (E number).
→ Upload SSM documents within 14 days or application is cancelled.
→ Sdn Bhd must file Form C (corporate tax) within 7 months after financial year-end and submit CP204 (estimated tax) within 3 months of FY start.
→ Sole proprietors file via Form B under personal income tax.
→ Use LHDN's Employer Responsibilities page for full obligations list.

PCB / MTD (Monthly Tax Deduction):
→ Employers must deduct monthly income tax from employees' salaries under the PCB system.
→ PCB is calculated based on estimated annual income, reliefs, and deductions (TP1 form).
→ Use LHDN's official PCB Calculator or LHDN-approved payroll software to calculate deductions.
→ Submit PCB via e-PCB on MyTax — manual submissions are no longer accepted.
→ Remit deductions to LHDN by the 15th of each month following the salary payment.

Borang EA (Employee Statement of Remuneration):
→ Employers must prepare and distribute Form EA (C.P.8A) to every employee — full-time, part-time, and resigned — by 28 February each year.
→ Summarises total earnings, allowances, bonuses, EPF/SOCSO/EIS deductions, and benefits-in-kind for the year.
→ Employees use Form EA to file their personal tax return (Borang BE) via MyTax e-Filing.

Borang E (Employer Return of Remuneration):
→ Annual declaration to LHDN listing total employees, remuneration paid, and PCB remitted.
→ Must be e-Filed via MyTax by 31 March (manual deadline) or 30 April (e-Filing grace period). e-Filing is now mandatory for corporate employers.
→ Must be accompanied by CP8D (employee details attachment).
→ Compulsory for all Sdn Bhd and Berhad companies — even those with zero employees.
→ Failure to submit: fine RM200–RM20,000, imprisonment up to 6 months, or both.

EPF (KWSP) — Register within 7 days of first hire:
→ Register at any EPF branch or via i-Akaun (Majikan) portal.
→ Pay contributions via e-Caruman.
→ Employer contributes 12–13%, employee contributes 11%.

SOCSO (PERKESO) — Register within 30 days of first hire:
→ Register via ASSIST Portal.
→ New employers: complete Portal ID Registration first, then submit Form 1 & Form 2.
→ Covers Employment Injury Scheme and Invalidity Pension Scheme.

EIS (Employment Insurance System):
→ Managed by SOCSO via the same ASSIST Portal. Both employer and employee contribute 0.2% each.

All contributions due by the 15th of each month. Non-compliance leads to fines, backdated contributions, and potential prosecution.

SST (Sales & Service Tax):
→ Mandatory registration when taxable turnover exceeds RM500,000/year.
→ Register and file bi-monthly via MySST Portal (Royal Malaysian Customs Department).

HRDF (Human Resources Development Fund):
→ Mandatory for employers with 10+ Malaysian employees in covered industries.
→ Register via HRDF Portal (hrdf.com.my).
→ Funds are used for workforce training and development.
→ Failure to register: fine up to RM10,000 or imprisonment up to 1 year.

Sector-Specific Licenses:
→ F&B: FoSIM registration with Ministry of Health (MOH) + food handler training certification
→ Childcare: Registration with Dept. of Social Welfare (JKM)
→ Construction: CIDB contractor certification
→ Travel Agency: MOTAC registration
→ Education (Tuition/Kindergarten): MOE Private Education Institution (PEI) license
→ Manpower Agency: Dept. of Labour (JTKSM) registration
→ Foreign Retail/Wholesale: WRT license from KPDNHEP
→ Financial Services: BNM licensing
→ Telecommunications: MCMC approval
→ Digital/Tech: MDEC — apply for Malaysia Digital (MD) status for tax incentives

SSM Annual Return: Due within 30 days of incorporation anniversary. Audited financial statements due within 6 months after financial year-end. Non-compliance penalties up to RM2,000+.

AGM: Can now be held in hybrid format (physical or virtual).

PBT License Renewal: Apply before expiry date via the relevant portal (e.g., eLesen for DBKL). May require follow-up inspection.

Monthly Contributions (all due by the 15th): EPF (via e-Caruman), SOCSO/EIS (via ASSIST), and PCB/MTD (via e-PCB on MyTax).

Annual Employer Tax Obligations:
→ By 28 February: Prepare and distribute Borang EA (C.P.8A) to all employees — this is their annual remuneration statement for personal tax filing.
→ By 31 March (or 30 April via e-Filing): Submit Borang E + CP8D to LHDN — your employer declaration of total employees, remuneration, and PCB remitted. e-Filing is now mandatory for corporate employers.
→ Form C: Corporate income tax return due within 7 months of FY-end.
→ CP204: Estimated chargeable income due within 3 months of FY-start.

Employee Records: Update new hires and resignations monthly with all statutory bodies. Salary changes must be reflected in payslips and updated across EPF, SOCSO, and LHDN. All payroll records must be retained for at least 7 years.